Privacy Policy — Scholion

Our commitment to your privacy

Scholion is committed to handling personal data responsibly and transparently. This policy explains what information we collect when you use our website or engage with our services, how we use that information, and what rights you have over your data.

We do not sell personal data to third parties, and we collect only what is genuinely necessary to provide our services and improve your experience.

What data we collect

Contact form data. When you send us a message, we receive your name, email address, and the content of your message. This is used solely to respond to your enquiry.

Usage data. If you consent to analytics cookies, we collect anonymised data about how pages are used — pages visited, time on page, and general navigation patterns. No personally identifiable information is included.

Cookie preference data. Your cookie consent choices are stored locally in your browser. This is not transmitted to our servers.

Service engagement data. For existing clients, we may hold contact details, institutional information, and records necessary to deliver bookkeeping and accounting services.

How we use your data

To respond to enquiries and provide information about our services.
To deliver bookkeeping, fund tracking, and reporting services to client institutions.
To improve the website based on anonymised usage analytics (with your consent).
To comply with legal obligations and maintain accurate records as required by applicable law.

Legal basis for processing

We process personal data on the following legal bases:

Consent — for optional analytics and advertising cookies, and for marketing communications where applicable.
Contractual necessity — for data required to provide bookkeeping and accounting services to clients.
Legitimate interests — for responding to enquiries and maintaining basic website security.
Legal obligation — where we are required by law to retain certain records.

Data sharing and third parties

We do not sell or share personal data for commercial purposes. We may share data with the following categories of third parties only where necessary:

Analytics platforms (Google Analytics) — anonymised, aggregate data only, and only if you have consented to analytics cookies.
Email and communication service providers — solely for the purpose of delivering correspondence.
Legal and regulatory authorities — where required by applicable law.

Data retention

Enquiry and contact data is retained for up to 12 months unless a service relationship is established, in which case it is retained for the duration of the engagement and for a reasonable period thereafter as required by law. Client financial records are retained in accordance with applicable accounting and tax legislation. You may request deletion of your data at any time (subject to legal obligations) via our contact page.

How we protect your data

Data transmitted via the site is encrypted using HTTPS/TLS.
Access to personal data is restricted to authorised personnel only.
We review our data handling practices regularly and update them as required.
In the event of a data breach that is likely to affect your rights, we will notify you and the relevant authority within the timeframe required by law.

Your rights

Right of access

Request a copy of the personal data we hold about you.

Right to rectification

Ask us to correct inaccurate or incomplete personal data.

Right to erasure

Request deletion of your personal data, subject to legal obligations.

Right to data portability

Receive your data in a structured, machine-readable format.

Right to object

Object to processing based on legitimate interests or direct marketing.

Right to withdraw consent

Withdraw consent at any time where processing is based on consent.

Your Rights and Opt-Out Instructions

You are not required to provide any personal information when using this website. If you prefer not to share your data, you may: Avoid filling out contact forms, account registrations, or any data-submitting features. Disable cookies through your browser settings (see our Cookie Policy for more details). Contact us directly to request the deletion of any previously shared personal data. We respect your privacy choices. If you would like us to delete your data, please reach out to us at the contact details provided on our Contact page. We will process your request promptly.